Section 1: The officers of the CHAPTER shall be a President, a President-Elect, a Past-President, a Secretary, a Treasurer, and a Representative Board Member. The President-Elect, the Secretary, the Treasurer and the Representative Board Member shall be elected by the CHAPTER membership. The President and Past-President assume their positions at the end of their tenure, i.e. the President-Elect becomes President and the President becomes Past-President. These officers shall constitute the Executive Committee of the CHAPTER.
Section 2: The elected CHAPTER officers must be Full Members or Emeritus Members and be members in good standing.
Section 3: The elected officers shall take office on the first of January of the year following the election results announcement. Tenure of office is as follows:
President-elect – 1 year
President – 1 year
Past President- 1 year
Secretary – 2 years
Treasurer – 2 years
Representative Board Member – 3 years
The President-elect may not directly succeed oneself, but the Secretary, the Treasurer and Representative Board Member may succeed themselves once.
Section 4: Nominations for any elected office may be submitted by any member of the CHAPTER by notifying the Executive Committee in writing (on paper or in electronic format).
The Executive Committee shall attempt to secure at least two nominees for each elective office. Nominees must be members in good standing. No member shall be nominated without that individual’s consent. The list of nominees shall be submitted to the Secretary following the same time schedule as the ASSOCIATION’s elections. The Secretary shall prepare a Ballot that will include the proposed nominees, a biographical summary of each nominee, and a write-in selection choice. The ballot will be distributed to the chapter membership via either postal service or secure electronic voting system by a time in synchrony with that of the ASSOCIATION’s.
A plurality vote of the valid Ballots received shall elect.
Section 5: The duties of the President shall include:
a. presiding at all general meetings and Executive Committee meetings of the CHAPTER,
b. calling to the attention of the CHAPTER any matter which affects the CHAPTER’s interests,
c. to insert into the agenda of Executive Committee meetings business which is in accordance with the recommendations of the membership,
d. designate a webmaster with the concurrence of the Executive Committee
e. with concurrence of the Executive Committee, he/she shall appoint members to represent the CHAPTER to other groups or societies as seem in the interest of the CHAPTER,
f. will serve as a non-voting member of all other MAC-AAPM committees except the Executive Committee where he/she is a voting member,
g. serve as a secondary signatory on all chapter bank accounts, the conditions as set forth in the rules.
Section 6: The duties of the President-Elect shall include:
a. preside at any meeting of the CHAPTER or the Executive Committee from which the President is absent,
b. should the office of President be vacated for any reason, the President-Elect shall assume the duties of the President for the remainder of the term of office per the procedure in section 12 of this article.,
c. shall be a non-voting member of all committees except the Executive Committee where he/she is a voting member,
Section 7: The duties of the Past-President shall include:
a. presiding at all general meetings of the CHAPTER from which both the President and President-Elect are absent, AND
b. serve as a secondary signatory on all chapter bank accounts should the president not be able to do it, the conditions as set forth in the rules
Section 8: The duties of the Secretary shall include:
a. maintaining records of the CHAPTER’s activities, affairs, and correspondence,
b. maintaining membership records,
c. work with the webmaster in maintaining the CHAPTER website
d. maintaining current information published on any chapter website, social media outlet, or other electronic publishing system.
e. creation and distribution of Ballots for officer elections, AND
f. in the event that the offices of the President and President-Elect should both become vacant for any reason, to call a meeting of the membership to elect a new President-Elect.
Section 9: The duties of the Treasurer shall include:
a. maintaining financial records of the CHAPTER and accountability for all funds that may accrue to the CHAPTER,
b. disbursal of such funds of the CHAPTER as may be necessary to meet appropriations and expenses incurred by the CHAPTER, subject to approval of the President
c. present an annual financial report to the membership of the chapter at the Annual Business Meeting,
d. present to the Executive Committee quarterly financial reports and annual budgets as set forth in the Rules, AND
e. serve as the primary signatory on all chapter bank accounts, subject to the conditions set forth in the rules.
Section 10: The duties of the Representative Board Member shall include:
a. representing the CHAPTER as a member of the Board of Directors of the ASSOCIATION. If the Representative is unable to attend the Board of Directors meetings of the ASSOCIATION, the President of the CHAPTER shall designate an Alternate Representative as a proxy, AND
B: submitting a written report for each ASSOCIATION Board meeting to the Executive Committee.
Section 11: The duties of the Executive Committee of the CHAPTER shall include:
The Executive Committee shall conduct the general business of the CHAPTER and shall set the rules of the CHAPTER by simple majority.
Any action taken by the Executive Committee may be subject to review by the membership upon petition by at least twenty percent of the Full Members, Emeritus Members, and Associate Members.
Section 12: If any office, other than that of President or Past-President, becomes vacant during the year, elections for the vacant office will be held following written notice of at least 30 days to the CHAPTER membership. Prior to this meeting an interim appointment may be made by the Executive Committee of the CHAPTER. If the office of the President becomes vacant during the year, the President-Elect will assume the duties of the President. If the office of Past-President becomes vacant during the year, the Executive Committee will decide who among the officers will assume the duties of the Past-President.